Evidence Archiving

The need to retain all or some of the data processed for a project changes as the project progresses through the electronic discovery phases. From the initial point of data collection through to the final phase of review, you’ll need secure handling and storage of physical evidence, repeated access to data extracted from original media, a searchable database of email and user files processed for each case, as well as ongoing access to a secure repository of highly relevant data for the duration of the case.

RenewData’s Evidence Storage Services include:
• Original Media Storage
• ActiveVault Data Storage
• Repository Hosting

Original Media Storage

Rather than returning mountains of tapes for you to manage or shipping them to an expensive, inaccessible storage facility, RenewData offers convenient and inexpensive storage of your original media. We provide a secure, protected environment for evidence, with immediate accessibility when needed. Storing your original media at RenewData reduces the time and shipping costs associated with sending media to and from off-site storage facilities and removes the physical and logistical burdens of managing boxes of back-up media.

ActiveVault Data Storage

Following data restoration is data de-duplication and filtering, resulting in a smaller and more relevant data set for a given matter. Deleting data after it’s been processed means losing the ability to search for key words, individuals, or dates -- risking lengthy delays, increased costs, and possible sanctions should new discovery orders arise or if subsequent searches are required. To give you the flexibility and peace of mind you need, RenewData offers fully indexed, de-duplicated repositories of data, specific to each individual case, all within our secure facility. Maintaining secure storage of all historical email and user file data from set time periods, specific sets of users, or related to certain key terms gives you immediate access to specific data sets, as well as the ability to re-run or combine previous searches for further culling of data to a more responsive subset for review.

Data archived in ActiveVault is accessible through a secure web browser interface. This interface enables an organization’s legal counsel to efficiently search, cull, and review data before saving the results for a specific case. ActiveVault also provides early case assessment tools for the strategic planning of litigation response, while case management is made easier with complete case creation, tracking, and management capabilities. Archiving your organization’s data in ActiveVault enables you to regularly manage corporate retention policies and facilitate legal holds and/or deletion protocols consistently across the entire archive.

Repository Hosting

As your project nears the review phase of discovery, the amount of data at hand is not only at its smallest volume and highest relevancy, but also the most critical to retain. Being forced to re-process data during the review phase of discovery can be unnecessarily costly and time-consuming. Avoid the risk by taking advantage of RenewData’s secure hosting services to maintain access to the most relevant data set for your case, using some of the industry’s leading tools. RenewData provides web-based, multi-user access to your repository at any time for as long as necessary, by as many reviewers as required, in a fully secure environment with built-in redundancies for added safety.